Effective participation in tenders. How to participate in tenders: types of tenders, how to prepare for them, paper package

In the modern era of high technologies, the industry develops quite quickly. And in the construction area should constantly increase the level of quality of buildings and structures. Thus, competition is developing, covering many different business entities, which are in finding unusual solutions and original ideas. As for, for example, architects, they will participate in the construction tender may in order to demonstrate their own creation.

Important process

How to participate in tenders, enterprises determine themselves. Thanks to such events, companies have the opportunity to enter a new level, which will benefit not only to customers, but also to those business entities that represent own ideas and projects. Companies participating in tenders must have some feature that will distinguish them from competitors.

What it is?

Based on modern practice, it becomes clear how to participate in tenders. This is not a very simple procedure, but already available to any business entity. So, the tender - bidding on competitive basiswhich are organized by the customer to find the most profitable, efficient and qualitative sentence. A state often acts as a customer, ready to purchase products for either municipal needs. The role of the customer can play a private company.

Bark object - different kinds products, works or services. There are specific rules of how to participate in tenders whose violation may entail certain problems with the law. Winning data bidding can business entity that will make best offer, distinguished by low price, minimal performance and, of course, good quality.

How to start participating in tenders?

To win a state order, it is necessary to develop an appropriate application. high Quality, taking into account the wishes of the customer.

Bidding is held in accordance with the provisions of the current Russian legislation (No. 94-ФЗ). They can take three main procurement schemes using budget financing: quotes, auctions and contests.

When opening commercial trading The way to participate in tenders is established by the regulations of their implementation with the implementation of the procedure both on their own and attracted funds.

Classification

Exist next species Tender procedures: open, closed, two-stage and quotations quotations. So, in open auction, anyone who wants a business entity takes part. This procedure is characterized by healthy competition and transparency. Where to participate in tenders of this type? This can be found in specialized media. Companies who want to participate are provided with applications for the Commission.

Basically, the tender is used in the supply of organizations with long-term and large supply of various products or when implementing construction work on a specific state facility.

With closed auction, the number of participants who want to deliver goods or provide services is limited. In this case, we can talk about state procurements, for example, for the defense needs of the state.

How to participate by IP in tenders of this type? Quite simple. This type of procurement is used for small volumes (up to 250 thousand rubles). The process is carried out without intermediaries, and the number of suppliers at the auction should be at least three.

As for limited liability organizations, they can count on larger orders.

Two-stage tender purchases

How to participate in tenders of two-stage type, business entities can learn from the relevant documentation. This type of trading is mainly used when buying complex products or when performing experimental or research works that are pretty in demand in construction. Via this method You can estimate the existing technologies and techniques, the provider's conditions.

The first stage is the adoption by the customer of all offers (without specifying the price), which are studied and complemented. The second stage provides for the provision of already recycled documents, where all the amendments are taken into account, and prices for products, work or services are indicated.

Respondents

Participation in tenders can take both legal and individuals. They confirm their desire to be members of trading with submitting an application to the relevant Commission. This document Compiled in accordance with the tender. A rare business entity does not express the desire to at least once take part in the auction. Today, most of the types of products on the market can be purchased on their basis.

tender documentation

Bid participants need to carefully examine the existing tender documentation, the content of which may indicate the level of this procedure. For example, if there are substantial disadvantages in the papers, technical errors, this fact indicates the lack of special customer preparation. If, in addition to prices, it is interested in providing conditions, payment and warranty obligations, it is safe to say that the focus is on interesting offerconcerning the features of supplies.

Product price may include attraction costs. additional companies or qualified specialists, as well as on paperwork. Detailed price decryption is a kind of guarantor capable of providing decent payment.

Study tender documentation Allows you to identify shortcomings and some inaccuracies, as well as the missing information during the design of the proposal. It is the qualitative formation of a proposal in accordance with the documentation provided by the Customer will be one of successful stepsincluded with the supplier.

Thanks to the transparency of this procedure, even recently registered business entities can be defeated in tenders. These enterprises are good to explore the relevant legislation and correctly apply. An important meaning in this process may acquire the adoption of the following measures: the development of in-demand industries, which have an important social significance; Perfection technical training With the participation of B. electronic auctions and bidding; Proper preparation of tender documentation.

Training courses

For successful participation in the auction, often managers of enterprises send their employees to special courses, on which training is conducted according to a special program, a detailed explanatory situation of the current Russian legislation, as well as considering the work technique on trading electronic sites.

However, the knowledge gained may not always be a guarantor of ensuring successful competing on the market. To increase the effectiveness of participation, it is necessary to examine the process and the results of trading in the context of products or services; find auctions that are of particular interest to specific enterprise; learn to competently form tender documents; Assign a person who would be responsible for participating in the auction.

Electronic trading

With the participation of B. special video Tenders on electronic platforms using the global network of business entities also need to know several mandatory rules. Thus, the Government of Russia defines a list of trading electronic sites in the World Wide Web, where orders are placed and provided effective choice artist. The applicant who participates in the auction must choose one of the approved sites. Any respectable electronic document In this case, a legal status based on a certified digital signature is assigned.

Participation in tenders - the need for reference modern business To expand its capabilities, thanks to the most profitable form of trading. Like any contest, it has its own rules and conditions.

If you are new to the decision to participate in the auction, then first you need to get acquainted with the main electronic trading platforms (hereinafter the ETP) currently operating.

Choose an electronic shopping area

Determine the ultimate goal of participation:

• get a state order;
• become a supplier commercial organizations;
• purchase on favorable terms the property of bankrupt enterprises.

Accordingly, these groups are divided by ETP.

• Accreditation on federal sites (approved by the Government of the Russian Federation and established the procedure, as well as the conditions for the selected of the ETP operators, according to the Federal Law No. 233), allows entrepreneurs to get a state order. Until 2017, there are 5 sites: Sberbank-AST, ETP, AGZRT, RTS-Tender, EPP MICEX "Goszakupki". In 2017, comes into force the federal law "ABOUT contract system in the sphere of procurement of goods, works and services to provide state and municipal needs, "which will determine new electronic operators shopping areas To provide municipal needs.
• Participation in the competitions of OAO Gazprom, OJSC NK Rosneft, Rosnano, MTS OJSC, Rosatom, etc., makes it possible to become a supplier of commercial companies "Giants".
• Also there are accredited ETP for the auctions for the sale of the property of the bankrupt enterprises, namely Sberbank-Ast, Salt, UTender, Russian auction house etc.

How to participate in tenders?

By choosing a suitable site and the tender who is interested in you, carefully examine all the designated requirements.

What do you need to participate?

1. Workplace with Internet access.
2. Install the desired software To participate in electronic bidding. As a rule, there are no special difficulties, but it will require the basic knowledge of the PC.
3. Electronic needed digital signature (EDS), it allows the owner to participate in the auction for one year and is issued by specialized attestation centers.
4. Open the personal account to provide trading, the amount varies from 0.5% to 5% of the total amount of the contract. The amount is blocked by the operator, which will serve as confirmation of the warranty tender.
5. Successfully pass accreditation.

Tip! Before participating a newcomer in the auction, we recommend to familiarize yourself with the Federal Law No. 94, which regulates the deadlines and the requirements that the customer must comply with the procedure for choosing a supplier.

Accreditation

Accreditation is valid, and allows you to participate in the auction for 3 years.

We draw your attention at the time that 3 months before the expiration of accreditation, participation in the auction becomes possible. Pre-extend the validity period in order not to disrupt an important contract.

Step-by-step instructions can always be found in the relevant sections of the site where the ETP is placed either by contacting technical support.

In order to assure your powers necessary:

• fill out an electronic application form and attach scanned copies constituent documents For legal entities or copies of all pages of the passport for private entrepreneurs;
• apply extracts from tax authorities;
• a copy of the power of attorney to participate in the tender confirming the powers of the person who wants to accredit;
• assure all the EDS.

Successfully passing accreditation, the client gets access to personal AreaWhere can directly participate in tenders.

Participation Rules in open auctions

Newbies participants are often wondering: can IP participate in tenders? The legislation of the Russian Federation does not limit the right to participate in the trading of individual entrepreneurs.

Please note that commercial enterprisesOrganizing liberal tenders independently formulate the conditions for participation.

Therefore, carefully examine the requirements for trading, if such restrictions are not spelled out, the private entrepreneur has the right to apply.

Free tender - myth or reality

The electronic form of trading excludes the possibility of direct communication of the customer and the supplier, respectively, the conviction that the competition is carried out under the predetermined works are incorrect.

If there are doubts about the fairness of trading, carefully examine the requested tender documentation, which will help determine the formal tender or not.

Disseminated myth, about participation exclusively large companies in open bidding.

Individual entrepreneurs producing high-quality products that provide competitive services Or work, you can participate for free both in commercial and public bidding. What will allow expanding prospects for business development and conquer in the future the trust of potential customers.

Speaking of free trading, we mean the absence of corruption and fake results. Of course, the costs of warranty ensuring participation will be required.

However, the amounts will depend on the desired contract, as well as certain spending will require the execution of documents for participation, but all this is the official costs of the company, which will be accumulated in the event of a win.

Basic rules for issuing tender documentation for beginners

The package of tender documentation is a primary document that will allow the customer to study you as a potential supplier. Important condition is the correct preparation of documents.

• The application for participation contains a list of documents, keep in mind that the customer is not entitled to request documents not specified by Art. 51, FZ No. 44.
• IN obligatory Note and place the documents, assuring their printing of the organization and signature of authorized persons, which will indicate the authenticity of the documents provided.

According to FZ No. 44, private entrepreneurs have a number of advantages in procurement, but only where they are provided for by the terms of trading.

• IP is required to provide an extract from the EGRIP, obtained by a period not earlier than 6 months before the start of trading. A copy is made certified notarially.
• IPs that are not allowed in the liquidation stage are not allowed to participate in tenders.

It is also necessary to prepare offer With the price of goods, volumes, specify the country of the manufacturer.

• If the customer is specified specific requirements for the quality of goods, document the fulfillment of the conditions, provide for example, quality certificates.

In the case when you are not confident in your abilities when making documents, contact specialized institutions.

Well, if you plan to long-term work in the field of electronic procurement, replenish the staff of the staff responsible for issuing tender documentation with subsequent tracking and conducting open trading.

1. Calculate your financial capabilities, start with small contracts, bring your "bumps" before participating and deal with large organizations.
2. Avoid template applications that cannot allocate advantages among competitors and make your company faceless and uninteresting customer.
3. Highlight the employee who will be responsible for holding tenders.
4. Contact your experts at the initial stages for advice and learning.
5. Purchase software that will allow you to combine all existing bidding from various ETPs, on the filters installed. It will significantly save time for the search for the necessary lots, and you do not miss interesting companies order.

If during the bidding, you have doubts or appeared significant changes In work, you can always write a letter of refusal to participate.

You should not worry - this is a common practice, it is also worth refusing if the invitation was received a few days before the start of trading. Competently executed business letter-failure, will not cause personal insult to the customer and will not harm your reputation.

A modern way to ensure the execution of any obligation on municipal and government contracts is a guarantee. In the same time, the main feature The tender is the speed of its design and the absence of any collateral. Each company that takes on behalf of guarantee should take into account the changes and requirements specified in the current Russian legislation. Many companies that conduct prank tenders publish existing current offers on official sites or in periodicals.

How tenders are played

Many ask the question of how tenders are played. Now there are many professional commercial organizations that lead a permanent active struggle for cooperation with their partners and customers. Customers periodically spend the draws of a variety of tenders.

The presented commercial competitions imply under the implementation of a specially developed event that will determine the most far-sighted and responsible performer.

Almost everyone large organizations Similarly, the most favorable projects can be available.

To familiarize yourself with all existing proposals, entrepreneurs pay their attention to specially created auction directories. Current information is available on profile business portals. Virtual platforms can offer their visitors to explore the available available offers from large financial companies, corporations and.

The official participant can be absolutely every businessman. But become the owner of a really profitable and successful project It is not possible to many. Customers now have high and stringent requirements for their future performers.

The tender is the placement of purchase orders or work on a competitive basis. Participation in the competition requires firms to comply with certain tender rules, the ignorance of which inevitably leads to a refusal to conclude a contract. Despite the difficulties associated with the preparation of the application, ignore the tenders are not necessary: \u200b\u200bparticipation in them - unique opportunity For the company to receive an order on extremely favorable terms. For victory in the competition, it is not enough to have a proposal that perfectly meets the wishes of the customer. It is necessary to understand how to participate in tenders to submit your proposal to the court of a competitive commission in the most advantageous light.

Order of the competition

Take part in tenders have the right legal entities both Russian and foreign. Requirements for applicants and the conditions for participation in the competition are established by the customer at its discretion. The task of participants - in accordance with these requirements, to prepare the most advantageous offer and make a proper application for order execution.

1. To submit proposals, you must assemble a set of documents on the list of the Customer and provide it to the Competition Commission on time defined for the reception of documents. Until the deadline for submitting applications, the applicant has the right to amend or withdraw an application from the competition. At the end of the deadline, the application is not accepted and do not change.
2. After the reception of all applications, a meeting of the Tender Commission is appointed, during which familiarization with the proposals of applicants, checking documents, is being prepared, and a conclusion on the materials studied.
3. Members of the Competition Commission conduct a discussion of applications of participants and decide on the winner by voting.

It is worth noting that the information contained in applications is closed and is not subject to disclosure.

What you need to know about the rules of participation in tenders

Before you "get involved in battle", it is necessary to understand several important points for yourself:

1. Taking part in the tender, you undertake to follow the rules of trading.
2. Stopping himself as a competit member, you agree with all the conditions that the tender customer exhibits.
3. By applying, you confirm that you have all the possibilities for completing the order in the event of a victory in the competition.
4. By making an application, you are responsible for the correctness of its design on yourself: errors in the submitted documents can serve as a basis for rejecting the proposal of the participant without considering essentially.

All this means that it is necessary to make the best way to study the conditions of the tender, as one we objectively estimate its capabilities and competently compile a request.

Thus, the process of preparing a company to participate in the tender includes:

• the choice of a suitable competition in accordance with the company's profile;
• familiarization with the requirements of the customer, the terms of the competition;
• evaluation of the financial, logistical capabilities of the company in terms of ensuring the fulfillment of obligations under the contract;
• collecting the necessary documents;
• filing an application;
• providing application (pledge).

Preparation of the tender application

Consider more in more detail how to participate in tenders and what is needed for this. First of all, what documents are needed to submit an application.

The list of documentation is usually determined by the Customer, but there is a basic package of documents that is required when conducting any tenders:

• application certified by the head of the enterprise;
• statement with the presentation of the organization and experience of contract work;
• inventory of the accompanying documents;
• copies of the constituent documents of the Journey and the Charter;
• notarial copies of the Inn and the Certificate of State Registration;
• extract from the EGRULA is no longer than 15 days;
• a list of persons representing the organization without a power of attorney;
• a copy of the order to impose the responsibilities of the chief
• certificate of the absence of tax debt;
• financial reporting of the company for the three preceding reporting periods certified by the tax inspector.

Another an important point - providing applications. If such a requirement is presented by the Customer, the applicant is obliged to ensure money In the amount of no more than 5% of the contract amount to confirm its intentions. The transfer of the amount is confirmed by the payment order provided with the rest of the documents. The provision serves as a kind of key, which is held if the participant has evaded the execution of the order, being the selected winner of the competition. In all other cases, the deposit is returned to applicants at the end of the competition or before it began, if the participant recalled its application in a timely manner.

As a rule, the cost of competitive lots is quite high, and even 5% of the order amount - money is considerable. If a own funds Organizations are not enough to finance the application, it can attract a tender loan or bank guarantee.

GosBase

Competitions for posting state orders - tenders are special, and often they are associated with the so-called corruption component. Enterprises are afraid to participate in government tenders, as in advance confident in their failure. Indeed, there are no cases when the principle of adversary and equality of participants is violated, and a favorable contract receives a not the best applicant, and the company is approximate to state structures. However, the infrigious suppliers fully successfully defend their rights in court in violation of the rules of the competition.

How to participate in tenders in public procurement, the process is practically similar to ordinary competitions. Except that bidding for orders of technically complex products or works related to the country's defense and safety are carried out exclusively in closed mode. And this means that access to them "from the side" is actually impossible. On closed tenders, applicants are invited to individual order. In open auction, information about which is placed in the media, any organizations without restrictions can participate.

Another feature of state procurement is frequent two-stage tenders. When the Customer cannot formulate specific requirements or requires the development of technologies, research, scientific experiences, he must first assess the possibilities of applicants, to determine the direction, the nuances of the required work, calculate their value. Then, at the second stage of the competition, the participants submit applications already in accordance with the conditions indicated by the Customer.

Another problem state tenders - Most often, preference in them is given to those contractors who offer the minimum price, unfortunately, without taking into account the quality of work. Such an approach provokes applicants to undertake the basic cost of work to certainly get a state order.

A similar situation occurs in the construction industry: as all firms applying for the construction of a real estate or repair work should be involved in the construction of the construction of real estate or to carry out repair work, the application often lies with an appropriately incorrectly compiled estimate. As a result, the winner of such a tender, clearly overestimated his strength, does not fit in his own estimate. If the contractor fails to shift the increase in the budget on the shoulders of the customer, then its losses are inevitable, up to the bankruptcy of the organization.