Stitching documents for tax - crosslinking algorithm, tax requirements, basic errors, cover letter + video

Financial documents - Paper with important information registered properly. They are valuable for institutions or enterprises. For proper design and storage, they are stitched in a certain way. The Ministry of Finance issued recommendations for crossing papers into the archive and tax authorities. The procedure imposes certain requirements.

View of the submission of documents

During tax control, the taxpayer is obliged to submit all the required documents. There are several ways:

• personally, representative;
• by registered mail;
• electronically through the personal account in the FTS or using telecommunication communication channels.

The method of presenting the organization chooses itself. Paper instances pass in the form of certified copies. The tax authority can always require the originals for familiarization. It occurs when the inconsistency of information is detected.

Card copies are stitched in a certain way.

Data provision of documents

Subscribed documents during chamber and field inspections are provided during chamber and field checks (20 days for the consolidated group). If there is no such possibility, then asking for a deferment. Do it the day after receiving the requirements. Be sure to indicate the causes and new terms. According to the law, the tax authorities do not have the right to refuse to extend the term at the petition of the taxpayer. The IFTS itself determines the period of extension, given the causes, volumes, etc.

In the oncoming test, the term is reduced to 5 days. But it can also be extended upon presentation of the petition.

Why sew

There are no accurate instructions for stitching documents, but each institution provides special norms. It helps to avoid the loss of important documents and quickly find the necessary information among many papers.

Serve stitched documents follows the following organizations:

• in reporting to the tax authorities;
• when transferring cases in court;
• when passing documents to the archive;
• when submitting to participate in tenders;
• when transferred to the bank certified copies of papers.

For stitching, you will need tools:

• stapler and brackets;
• needle, sewn and threads;
• special mechanical devices.

Stitches documents, the total volume of which is more than one page.

As can be seen, there are several embodiments. However, some institutions require only thread. This is a measure of security: replace the crosslied sheets attached to the seal is impossible.

Requirements for stitching

To date, there is no one instruction on stitching documents. However, in regulatory documents there is a description of the design for various institutions:

• Order of Rosarhiva number 76. Methodical recommendations for office work in the executive branch, federal bodies.
• GOST P51141-98. Methodical recommendations on the development of instructions for office work.
• Requirements number 11 26.02.2004. Norms when registering an enterprise.
• Methodological explanations for the completion of documents during the registration of the Journey (the third paragraph of the first article).
• Typical instruction of office work. Rules and standards for paperwork.
• Instructions of the Central Bank. The main standards for registration of office work in the Central Bank.
• Methodological explanations to fill individual forms.

The difference between stitching originals and copies is that the ends of the threads in the stacks with copies are not sealed with paper and do not print. Exception will be for tax checks.

Registration in the archive

Before crossing documents, they prepare a common inventory that will consist of:

1. title of the document;
2. the date of compilation of OTICI;
3. a little annotation;
4. inventory in the form of a table with sequence numbers, names, dates and notes;
5. the number of sheets in words and numbers;
6. signature of the clerk.

Document drawing up will be phased:

• Preparation.All sheets are folded in a certain order of smooth stack. Create a cover and nick all sheets.
• Stitching. Select the stitching method and flash the sheets twice. Threads are tied to a strong knot.
• Certification.After creating a single document, the head and clerk are assigned by the signature.

Page numbering does not allow fixes. When you pass pages, you can use the numbering from numbers and letters when resolving the receiving documents of the organization.

Sewing feature for tax authorities

The tax service is a serious body requiring regular reports. It has the right to independently check all the documentation provided for the correctness of the design and originality. Tax inspector will require only certified documents. All copies are required to be accurate duplicates of the original and contain consistent details that have strength in a legal aspect. Copies are stitched similarly to the originals.

Incorrectly stitched documents any services will refuse to accept.

The number of pages in one sewn document should not exceed 150 sheets. Numbering begins with the first sheet and goes continuously throughout the document. Flash in 2 or 4 layers. Related threads attach a sheet to the back of the document, which closes the node and the firmware location. The sticker must be small - up to 5x5 cm. It is sure to put a vested signature, the volume of pages, the head of the head and the organization of the organization.

The tax authorities, together with spit, serve a cover letter with a detailed indication of the content and number of papers.

Stitching threads

The importance of stitching the process is that it determines the correctness of the design of documents. The clerk should know all the processes that will occur with spit paper. The specialist must undergo a course of discipline "Documentation". She will familiarize them with important nuances and will make it possible to engage in work procedures without fears.

Most entrepreneurs face the peculiarities of documents for the first time. However, it is quite possible to understand and learn.

Consider the order of stitching several sheets. You will need:

• needle;
• awl;
• glue stationery;
• twine, kapron thread;
• pure paper sheet.

The most common is to cross the three holes. Technology is not an innovation. Since ancient times, books and paper stuck with threads and needles. Today the firmware has not changed.

Start with three holes. For this use awl or hole punch. The holes should be attributed from the left edge by 2 cm. For flashing, they take a big and thick needle - "Gypsy". Conventional needles will quickly break.

In the needle ingested 40 cm thread. If you follow the sequence, then it is enough for two stitches. This will exclude rubbing threads during long-term storage or frequent movements. The needle is introduced on the back side.

• Flash in the hole in the middle. Be sure to leave the edges (more than 10 cm) for further binding after the firmware.
• Displays a needle to the front part, traveled to the middle hole, and stick to the upper hole, pulling the thread on the opposite direction.
• We carry out a thread to the far hole on the back of the document by the middle hole, we enhance the needle by turning the thread on the front side.
• Return a needle with a thread into the middle hole from which they started to flash.

• Repeat all operations again.
• From the back, two ends of the thread are associated with a twin node.
• They glue a small leaflet on the nodule and assure the document with signatures and seals.

Sticker and thread tips are left in order to be seen tied knot.

Errors when stitching

The most common three mistakes are:

1. Push the nodules with ordinary paper. To do this, there must be a special assistant paper - cigarette. It allows you to see the presence and integrity of the nodule.
2. Documents are not executed according to the rules. Prepare documents for submission to the tax authority follows an experienced person, the wrong design will be the cause of the return of securities.
3. Application of any glue: pencil, PVA, etc. Mandatory covering conditions for tax authorities - to use stationery glue for gluing the vested paper.

Multi-page documents must meet the following requirements:

• well read content, visas, dates;
• from all sheets, copies are easily made;
• the firmware does not figure out when reading;
• pages have a serial numbering from the first sheet, their total number is indicated;
• on the turnover of the last sheet or separate sheet is a vested signature and stamped.

Types of stitching

Documents can be sewn in different ways. The difference will be in the amount of holes:

• Stitching on 3 holes use for papers in the tax service and archive. The distance between the holes should be 3 cm. First pierce the average hole, and already measured the distance and penetrate two more extreme. Turn the stack and make a thread in the middle hole, leaving the tip on the first page. The thread should go further in the following sequence: the upper hole is the bottom - the average. Next, the tips are binding and stuck.
• Stitching on 4 holes apply for enterprise registration documents. The distance between the holes is 1.5 cm. After punching the paper holes, turn over the back side. The thread must do the following path: the bottom hole is the extreme bottom hole - the second lower hole is the second top - the ultimate top - the second top. Tie a nodule and stuck with paper.
• Stitching on 5 holes for accounting documentation with a shelf life of more than 10 years. Paper is stitched like the previous method - snake.

When firmware strictly observe symmetry and verticality. Stitches must be even, and for this, all the holes are noted exactly under the ruler. The final stage will be the binding of the thread with one strong double knot. Loose edges stuck.

All visas, dates should be visible on the stitched sheets, and the inspector could easily read the entire text.

Where to sew documents

Stitching is quite complicated and important. If there is no document being in the state, which knows all the rules for design and has experience in stitching, then you can contact a third-party organization. Such specialists can be found in the printing house or archive. Of course, for their services will have to pay, but the work will be performed high quality and quickly.

Sew sheets are better free so that they easily opened and can be removed from them copies.

Requirements for tax

For the tax authorities, it is not required each sheet. It is enough to give signatures on the back of all the firmware.

The tax service at any time has the right to request documents for verification. According to Art. 93 NK provide certified copies. But there is no clear indication in the assurance and design of the firmware. Earlier, officials demanded to sight each sheet of the binder, and the signatures were put only on multi-page documents. However, since the end of 2015, the Ministry of Finance allowed the use of one signature to test the binder in the tax service.

ONLY ends of the threads must speak abroad. It makes the inscription "Everything is true, numbered, laid and bonded the seal." The entry complements the number of sheets in digital and upper form, the post of a copy of the employee, the signature and decoding to it, the date of assurance. If printing is used, it must capture the edges of the sticker, date and signature. Today, ready-made stickers with the required text are sold. The employee will only stay to put the number of sheets, signature and date.

If the company uses printing, then the copies can be assured to it. Some organizations use a facsimile signature to accelerate the process. However, GOST allows only a personal signature, the inspector is entitled to finish each 200 rubles.

Tax authorities do not have the right to require notarial reasons for any papers.

The configuration sequence of assurances is not recorded in legislation, but there are a number of additional points:

• The right to reine the copy has only the head of the Organization or an authorized officer working in the organization. Even a power of attorney for the right to certify a copy of a third-party name does not allow us to compose a copy of documents on behalf of the company.

In order for the worker to receive authority to certify, they are prescribed:

1. in internal documentation (order, instruction, etc.);
2. in power of attorney;
3. in the employment contract, as the reinforce is not only the right, but also the duty.

• Make a mark about the location of the original. A copy of the documents of the organization can be assigned only if the original is stored in it. For example, to unlawfully assure the constituent documents of another organization in a third-party company.
• The loyalty of the copy testifies to the signature of the authorized person and the seal if it is available.

Transmittal letter

Stitched paper are sent with the accompanying letter. It indicates what kind of requirement the organization sends documents, the number of bids and the number of sheets in each. If you do not do this, then a high chance of the inspector failure in the reception of documents.

Officials do not require compilation of an accompanying letter, but it will improve security and will exclude disputes in the future about the correct provision of documents. One binder is better to collect the same type of documents: the invoice, invoice, etc. companies easier to check the set of secured papers, and the inspector is more convenient to check.

Without specifying the reason for the provision of documents, the tax authorities are difficult to track fulfillment by the Organization of Requirements. Increases the risk of fines for failure to submit documents.

Sew documents for granting tax authorities is required by certain rules, neatly and even. It must be sticker with printing, signatures, date and number of sheets. The cover is attached to the stitch with the description. It is important to remember that the wrong and untimely provision of documents is relying a fine according to Art. 126 NK.